Privacy Policy
Last updated: July 2026
1. Introduction
AERYA IT SOLUTIONS SRL ("Aerya", "we", "us", or "our"), with registered office at Str. Pavel Rosca 4 Ap. 28, Cluj-Napoca, Romania, CUI 48346891, J12/2640/2023, is the data controller responsible for your personal data.
This privacy policy explains how we collect, use, store, and protect your personal information when you visit our website (aerya.net) and use our services.
2. Data We Collect
When you interact with our website, we may collect the following personal data:
Contact form submissions: Name, email address, phone number, company name, and message content.
SEO contact form: Additionally, business name and VAT number.
Pricing calculator: Project preferences and contact details submitted through the form.
Cloudflare Turnstile: Anonymous verification tokens for bot protection (no personal data is collected by Turnstile).
Guide download form: Name, email address and phone number, submitted to receive our Odoo implementation guide.
We do not use analytics cookies or tracking scripts that collect personal data.
3. How We Use Your Data
We use your personal data for the following purposes:
To respond to your inquiries and contact form submissions.
To provide Odoo implementation, customization, and support services.
To send you information about our services if you have requested it.
To improve our website and services.
To deliver resources you request, such as our Odoo implementation guide.
We do not sell, rent, or share your personal data with third parties for marketing purposes.
4. Legal Basis for Processing
We process your personal data based on the following legal grounds under GDPR:
Consent: When you voluntarily submit a contact form or request information.
Legitimate interest: To respond to inquiries and improve our services.
Contract performance: When processing is necessary to fulfill a service agreement.
Legal obligation: When required by applicable Romanian or EU law.
5. Data Sharing
We may share your data with the following third parties:
Cloudflare: Our website uses Cloudflare services for security (Turnstile bot protection) and content delivery. Cloudflare processes data in accordance with their privacy policy.
Odoo: Form submissions are forwarded to our Odoo CRM system via secure webhook for processing your inquiry.
We ensure that all third-party processors act under data processing agreements (Article 28 GDPR) that require GDPR-compliant handling of your data.
International transfers: Cloudflare Inc. is based in the United States. Where personal data is transferred outside the European Economic Area, the transfer is protected by appropriate safeguards — Standard Contractual Clauses (SCCs) and/or the EU–US Data Privacy Framework. Our Odoo CRM is hosted on Hetzner servers located in Germany, within the European Union.
6. Data Retention
We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, or as required by law. Contact form data is retained for the duration of our business relationship and for up to 3 years after the last interaction, unless a longer retention period is required by law.
7. Your Rights Under GDPR
As a data subject, you have the following rights under the General Data Protection Regulation (GDPR):
Right of access: You can request a copy of the personal data we hold about you.
Right to rectification: You can request correction of inaccurate or incomplete data.
Right to erasure: You can request deletion of your personal data ("right to be forgotten").
Right to restriction: You can request restriction of processing of your data.
Right to data portability: You can request your data in a structured, machine-readable format.
Right to object: You can object to processing based on legitimate interest.
Right to withdraw consent: You can withdraw your consent at any time.
Right to lodge a complaint: You can lodge a complaint with the Romanian National Supervisory Authority for Personal Data Processing (ANSPDCP, www.dataprotection.ro) or with the supervisory authority in your country of residence.
To exercise any of these rights, please contact us at or.ayrea@ofni.
8. Cookies
For detailed information about the cookies we use, please refer to our Cookie Policy. We use only essential cookies required for the proper functioning of our website.
9. Data Security
We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. Our website uses HTTPS encryption, and form submissions are transmitted securely.
10. Contact Information
For any questions or requests regarding your personal data or this privacy policy, please contact us:
AERYA IT SOLUTIONS SRL
Str. Pavel Rosca 4 Ap. 28, Cluj-Napoca, Romania
Email: or.ayrea@ofni
Phone: +40 729 143 430
We have not appointed a dedicated Data Protection Officer; please direct all data protection requests to or.ayrea@ofni.